Graduate Withdrawal Policy

Refund of Tuition 

Refund consideration is contingent on the student making a written request addressed to the Director of the Master Program of their intent to withdraw from a course. Not attending the class will not satisfy withdrawal requirements.

Graduate students are required to familiarize themselves with the following St. Norbert College Graduate refund policy:

Dropping Classes and Withdrawing during a Semester– How it might affect your Federal Title IV aid
Federal Title IV funds are awarded to students under the assumption that the student will attend school for the entire semester for which the assistance is awarded.  When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.  Title IV funds for graduate students at St. Norbert College include:

Federal Direct Unsubsidized Loan
Federal Direct Graduate/Professional PLUS Loan

Withdrawals - Return of Title IV Funds

According to federal regulations, if a student who receives federal financial aid leaves the college during a semester, those federal Title IV financial aid funds may have to be adjusted and, in some instances, repaid to federal sources. This applies to students who complete 60% or less of a semester for which federal aid has been awarded.
 
The amount of federal aid that a student earns is determined on a pro-rated basis.  For instance, if a student completes 30% of calendar days in the semester, that student earns 30% of the federal aid he or she was awarded for that semester. Once a student has completed more than 60% of the calendar days in the semester, all of the federal aid awarded to the student for that semester has been earned.

If the student or St. Norbert College received unearned Title IV financial aid that must be returned, the school must repay to federal sources a portion of those funds equal to the lesser of either:

•    The institutional charges multiplied by the unearned percentage of the student’s federal financial aid funds
•    The entire amount of unearned funds
 
Unearned Title IV financial aid will be returned in the following order for graduate students:

•    Unsubsidized Federal Direct Stafford Loan
•    Federal Graduate PLUS Loan

St. Norbert College must return the calculated unearned amount of federal Title IV financial aid funds on your behalf whether or not the Title IV funds were used to pay your tuition and fees. The college then charges you for the amount required to be returned.

The Federal Refund Policy is comprehensive; this is intended to be an overview of the policies and procedures that govern regulations pertaining to Title IV Refund.  For further guidance on Title IV Refunds (R2T4) policies and procedures please see the reference material found in Volume 5 of the Federal Student Aid Handbook under Withdrawals.

Dropping Classes Offered in Modules (this is all graduate students)

At St. Norbert College, graduate courses have several parts of term, or different start and end dates for courses within a semester.  These parts of terms are known as “modules”.  Most modules are 4 or 8 weeks in length.

If a student is going to drop a future module, they should drop that module while they are currently enrolled in a module to prevent from being subject to Return of Title IV Funds calculation.

A student who drops all future modules during the time he or she is between modules that he or she was scheduled to attend is considered to have withdrawn from the semester because:  (1) the student has not completed all the days in the semester’s payment period that he or she was scheduled to complete; and (2) his or her Title IV aid was based on attendance in all the modules he or she was originally scheduled to attend.

A student who drops a future module during the time he or she is between modules that he or she was scheduled to attend is considered to have withdrawn from the semester, UNLESS (1) the student is also enrolled in course(s) that span the entire semester they are completing.  (2) the student provides written confirmation of future attendance of module within the semester.  If the student later does not attend the future module within the semester, they will be subject to the Return of Title IV Funds calculation.